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November 2, 2022

How Darktrace Identifies Shadow IT

Find out how Darktrace identifies and manages shadow IT. Gain valuable insights into detecting unauthorized IT activities within your organization.
Inside the SOC
Darktrace cyber analysts are world-class experts in threat intelligence, threat hunting and incident response, and provide 24/7 SOC support to thousands of Darktrace customers around the globe. Inside the SOC is exclusively authored by these experts, providing analysis of cyber incidents and threat trends, based on real-world experience in the field.
Written by
Dan Fein
VP, Product
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02
Nov 2022

Darktrace was recently called into a situation where a department had set up an online questionnaire, which had been included in a newsletter to customers. They’d used a free version of the software and it had not been authorised by IT. 

The questionnaire requested some sensitive data from the respondents, but as there was no third-party contractor agreement in place, there was no agreement on data usage, storage, protection or maintenance. Unfortunately, the software provider had a security vulnerability in their solution, and this resulted in a massive data breach of the questionnaire answers – a situation that could have been avoided, had the organization been using Darktrace PREVENT.

This type of unauthorized usage is a common instance of the growing problem of shadow IT. Unlike formal IT, which is routed through an IT department closely involved in approving, setting up, and maintaining it, shadow IT falls outside of that team’s control. It is made up of systems – including cloud and SaaS applications – which the IT department are either unaware exist, or are unable to remove without disrupting workflows.

Because it lacks proper involvement from IT, shadow IT’s impact on a company’s overall security risk can be ill-defined, not least because it is difficult for many organizations to know how much of it exists within their digital estates. Full visibility over the digital environment, and every asset it contains, is necessary before the problem can begin to be addressed.

The reality is: shadow IT happens

Shadow IT crops up for a number of reasons. This is often employees taking steps to save time: having your IT team acquire and set up new infrastructure and software is important for managing security risks, but they necessarily take time. For some employees, the time taken to go through these formal channels is enough to push them to use shadow IT systems, which are generally quicker and cheaper to set up and begin using. It’s easier than ever, for instance, to spin up cloud IT environments. The pressure of completing projects within strict budgetary limitations may also tempt employees down this cheaper, but more hazardous path.

There is also a problem of business-led IT, whereby business decisions involving the use of new systems are made without consulting IT departments. Organizations should always look to adopt a security-first approach, because when business interests lead the way, IT teams can struggle to keep up, leading to the emergence of new vulnerabilities. In cases where these business decisions are intentionally hidden from the IT team, Shadow IT becomes a serious concern.

Reducing the effects of Shadow IT

In the end, security teams, particularly those charged with securing large organizations, will never entirely prevent employees from occasionally turning to unauthorized systems. They can, however, reduce the impact that these systems have on the organization’s overall risk landscape.

One way to do this is to reexamine the organization’s workflows. Try to identify which formal processes are unnecessarily cumbersome, forcing employees to work around them, and figure out whether they can be improved. When properly managed, formal adoption of the Shadow IT systems employees are already using can be an effective solution.

Improving workflows in this way will begin to help to address the problem, but it will not be the first step an organization takes in the fight against Shadow IT: first it must discover that it has a problem that needs solving, and this cannot be done until its security team uncovers the sheer amount of shadow IT lurking within the organization. The first step, therefore, is to find a way of obtaining total visibility over every system in the digital environment. 

The Power of Prevention

For years Darktrace has illuminated the assets silently lurking within an organization, and now Darktrace / Attack Surface Management is finally giving security teams a clear and complete view over the external attack surface of their digital estates, including all of the shadow IT they didn’t previously know about. It does so by continuously monitoring assets and connections on the attack surface for risks and vulnerabilities. On average, this process reveals 30-50% more externally-facing assets than were previously known to the organization’s IT team and, importantly, analyzes the respective risk posed by each. 

This information is visualized for the security team in a way which makes it simple to determine the ownership of each system and asset, and helps teams to prioritize those vulnerabilities which require the most attention. 

This was crucial recently for an organization that had just been hacked through a shadow IT website created by the marketing department, without the knowledge of the security team. The company immediately brought on Darktrace / Attack Surface Management (ASM) to increase their cyber resilience, and the technology identified 12 urgent vulnerabilities due to shadow IT and misconfigurations which allowed the company to plug those holes before a repeat event occurred.

But having a holistic understanding of the risks of shadow IT requires looking beyond the external attack surface. To this end, Darktrace / Proactive Exposure Management identifies and evaluates all of the attack paths which exist in an organization, and reveals unknown devices which may sit along them. These devices may prove to be components in the middle of critical attack paths leading to precious data or vulnerable assets, but Darktrace minimizes this risk by identifying them and assessing the risk they pose to the environment.

At another organization, Darktrace recently identified a disaster recovery domain controller that was supposed to be an exact replication of the production domain controller. Being a standby for the main domain controller, this device was not regularly monitored by the IT team. However, Darktrace continuously monitors assets within a customer’s environment and identified that, even though they should in theory be the exact same, the back-up domain controller had different potential damage scores due to a Microsoft patch failing to install. No one in the IT team had identified this risk, with Darkrtace identifying the need for patching before to avoid the vulnerability being exploited – and critical data falling into the wrong hands. 

From there, it’s up to security teams how they wish to proceed. Some systems and assets may pose too great a risk and will need to be closed off, while others, particularly those which are already widely used within the organization and can be easily secured by the IT department, may be allowed to stay. What matters, is that the ‘shadow’ of shadow IT – the element of mystery which makes these systems such a hazard to security teams – has been lifted. With full visibility over every system and asset, and a clear understanding of which ones constitute network vulnerabilities, security teams no longer need to live in fear of their own organization’s digital environments.

Inside the SOC
Darktrace cyber analysts are world-class experts in threat intelligence, threat hunting and incident response, and provide 24/7 SOC support to thousands of Darktrace customers around the globe. Inside the SOC is exclusively authored by these experts, providing analysis of cyber incidents and threat trends, based on real-world experience in the field.
Written by
Dan Fein
VP, Product

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June 2, 2026

Stopping Stealth Attacks with Precision: How Núclea Prevented a Breach Without Disruption

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Núclea is a Brazilian data and technology company that supports the country’s financial system by delivering digital services exclusively to banks and financial institutions. Operating in an environment where trust, availability, and data integrity are critical, the company faces a threat landscape that has evolved rapidly—particularly with the rise of AI-driven cyberattacks.

Brazil has experienced a wave of successful cyber incidents targeting financial institutions, many of them enabled by insiders or compromised credentials. The result was a noticeable shift in attacker strategy: instead of focusing on end customers, threat actors began targeting the institutions and platforms that underpin the financial ecosystem itself.

“Attacks became far more directed and contextual,” explains Guilherme, who leads incident response within Núclea’s security platform engineering team. “They weren’t noisy or obviously malicious—they were precise, patient, and designed to blend into normal operations.”

That precision was on full display in January 2026, when Núclea faced one of the most convincing phishing attacks the team had seen.

A real attack, built on trust and context

The attack began with a seemingly routine email.

It was sent from a real Brazilian government institution, using legitimate infrastructure and valid credentials that were later confirmed to have been compromised. Núclea had an established, ongoing relationship with this organization, and the email’s language, tone, and subject matter aligned perfectly with the type of communication the recipient team handled every day.

Attached to the email was a PDF document containing content that looked entirely legitimate.

The problem? A single URL embedded inside that PDF.

“The message itself was correct. The sender was real. The context was familiar. Even the document content made sense,” Guilherme explains. “There was just one small element that didn’t belong.”

That small detail was enough to initiate a full attack chain.

What the attackers were trying to do

If clicked, the URL would have downloaded a malicious payload designed to:

  • Collect information about the user and device
  • Identify where the system was located within the financial ecosystem
  • Install remote access tools to maintain control
  • Deploy an infostealer to extract sensitive data
  • Execute anti-forensic scripts to erase traces of the intrusion

In other words, it was a carefully engineered operation designed for persistence and stealth, not immediate disruption.

The attack also employed urgency—a classic social engineering technique. When the link didn’t open as expected, employees requested assistance from the security team, insisting the document was important and needed to be accessed quickly.

This is precisely the kind of scenario where traditional security tools struggle: almost everything about the interaction is legitimate.

Where Darktrace made the difference

Instead of blocking the entire message or relying on known indicators of compromise, Darktrace focused on behavioral context.

Darktrace recognized:

  • That the sending organization was normally trusted
  • That the communication pattern matched historical behavior
  • That the PDF content itself was not suspicious

But it also identified that the URL embedded within the document deviated from established behavioral patterns.

Rather than disrupting business operations, Darktrace took precise action: it rewrote the URL, preventing the malicious download while leaving the rest of the email untouched.

“When we analyzed it afterward, it became clear how dangerous the attack would have been,” says Guilherme. “But it never progressed—because Darktrace acted at exactly the right point.”

Subsequent forensic analysis confirmed the payload’s malicious intent. The attack never succeeded.

Precision over disruption

For Núclea, this incident reinforced a critical lesson: modern attacks don’t always look malicious—they hide within normal activity.

“What stands out to me is the precision,” Guilherme says. “Darktrace doesn’t rely on big, obvious signals. It’s effective in situations that fall outside the standard patterns we all know.”

Building resilience in a high trust ecosystem

For Núclea, cybersecurity is not just a defensive measure—it’s a business enabler.

Availability failures or successful breaches in the financial ecosystem can have immediate, large-scale consequences, from financial loss to reputational damage. Preventing those outcomes protects not just Núclea, but its partners and customers as well.

“Cyber resilience means keeping the business running—even under attack,” Guilherme explains. “And that requires people, processes, and technology working together.”

As AI continues to accelerate both attacks and defenses, the role of security is evolving. Precision, behavioral understanding, and intelligent automation are no longer optional—they’re essential.

“The easy days were yesterday,” Guilherme says. “The challenges ahead are bigger. We need to be prepared—internally and with partners that help us build resilience.”

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June 1, 2026

Defend What You Trust: Stories from the Front Lines of Modern Cyber Defense

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Modern attacks don’t always announce themselves, follow obvious patterns, or rely on known malware. Often, they move quietly inside trusted systems, authenticated sessions, and everyday behavior.

They don’t break in. They blend in.

That’s why an AI-powered defense is essential. It turns invisible signals into actionable insights at a scale neither analysts nor traditional tools can achieve alone.

Confidence is creating risk

One of the most dangerous assumptions in cybersecurity today is that strong controls equal strong protection.

Multi-factor authentication (MFA), for example, is widely viewed as a foundational safeguard. But as the CISO for a professional sports organization explains, that confidence can be misplaced. “A lot of organizations assume that once you have MFA, those accounts are safe. That’s not true.”

In one instance, his team identified a sophisticated attack where a threat actor bypassed MFA entirely, not by breaking it, but by going around it. A user’s authenticated session was hijacked and re-used, allowing the attacker to impersonate them without triggering traditional controls.

“Darktrace picked up that a session had been re-injected by the hacker, and we were able to block it right away,” he explains.

Attackers anticipate what we miss

Even well-trained users can become entry points.

“An email bypassed our existing security tools,” shares the VP of IT at a U.S.-based risk management services provider.  “The user missed one signal and entered their credentials into a malicious site. That’s what the bad guys count on.”

The organization responded quickly, but not before damage was done. Crucially, this occurred while Darktrace was in “watch mode,” before autonomous response was fully enabled. “Darktrace would have seen that and shut it down immediately,” he notes.

Mistakes and oversights like misconfigurations, forgotten machines, and missed patches can create serious vulnerabilities.

The CIO of a utility services organization shares an instance when Darktrace detected a breach to a client’s network via their ZTNA VPN due to misconfigured MFA. “Darktrace alerted us and autonomously blocked the scanning, preventing what could have been a ransomware-type incident.”  

The most dangerous threats are already inside

The Head of Security at a global business services provider knows firsthand how blind spots can persist inside environments. His team uncovered evidence of dormant ransomware artifacts sitting unnoticed within a company’s environment ¬¬– long before modern detection was in place.

“During a routine file transfer, Darktrace flagged the suspicious activity, identified the ransomware, and immediately quarantined the server,” he recalls.  While the attack was never executed, the implication was significant: the risk existed long before it was finally detected.

Cyber threats are also successful because they take advantage of normal human behavior, exploiting moments of cognitive overload, urgency, and trust.

The Executive Director of IT and Business Applications at a pharmaceutical lab describes the time Darktrace flagged an employee logging into Microsoft 365 from Singapore, despite him being physically located in the U.S. Darktrace immediately cut off his access and within minutes revealed that the employee’s son was using a VPN to play a video game.

While the threat was benign, it demonstrated the strength of AI to use contextual information to detect threats other tools miss. The information also saved security analysts hours of investigation and minimized downtime for the employee. “That level of precision and speed isn’t just convenient, it’s game changing.”

“Unusual” behavior is the new red flag

Detecting modern threats requires an understanding of what “normal” looks like and recognizing when something subtly deviates.

One security leader  at an AI technology enterprise described a scenario in which an employee connected to a proxy service in China. The service itself was legitimate, and although traditional tools didn’t flag it, the behavior was unusual for that user specifically.

“That’s what Darktrace picked up on. The activity turned out to be benign, but without visibility into behavioral deviations, it could just as easily have been something more serious.”

AI shifts defense from reaction to anticipation

These stories point to a fundamental shift by cyber attackers, both tactically and strategically. Because traditional security tools were built to detect what’s already known, modern attacks are often:

  • Credential-based, not malware-based
  • Behavioral, not signature-based
  • Subtle, not overt

They may operate within the boundaries of what appears normal, exploiting what organizations trust, not what they block:

  • Trusted sessions
  • Legitimate services
  • Human error

This is where AI is changing the equation. Rather than relying on predefined rules or known threat signatures, AI can:

  • Establish a baseline of normal behavior
  • Detect subtle anomalies in real time
  • Act autonomously to contain potential threats

Resilience, not perfection, is the new security standard

As these frontline experiences show, the organizations that lead are those that move beyond reactive defense and embrace AI as a core part of their strategy.

It eliminates the blind spots and uncertainty, says the CISO of a professional sports organization. “If you lack visibility, you’re not managing risk, you’re assuming it. AI gives you the actionable insights needed to turn uncertainty into control.”

And it provides the speed and agility that are vital when seconds matter, says the Executive Director of IT and Business Applications. “When Darktrace alerted us at 3:00 am to a ransomware attack, it had already quarantined the affected systems, blocked the attacker’s access, and provided us with the critical details and time needed to investigate. That action likely saved us hundreds of thousands, if not millions, of dollars.”

The modern SOC has become a cornerstone of enterprise resilience, responsible for protecting data and operational continuity while enabling digital growth and innovation. For today’s security professional, that means success is no longer measured by what they keep out, but by what they protect: revenue, reputation, and trust.

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